GymSync Marketing Portal: EMAIL MARKETING templates

Bullet Digital Media clients - reach out to your Digital Specialist and they will complete all of this for you. Mention it on your next 1-1 catch up call.

Example Email Layout

Email Templates

On the run up to your event, it's important to communicate to your member base. This will help build excitement and keep encouraging new sign ups. Here we have provided 5 x email templates to be sent on the run up to your event.

Scroll Down For:

x3 Email Templates

#1 = Gym Signs Ups are Coming soon (before 21st Feb)
#2 = Tickets Live 21st of Feb
#3 = 2 Weeks Out 28th of March
#4 = 1 Week Out 4th of March
#5 = 2 Days Out 9th of April

Please Note:

If you're using your own email software (eg: Mailchimp etc), we have provided example email copy below along with an example email mock-up (left) for you to use as a rough guide. You can find editable graphics to include in the Canva Templates section inside this portal.
If you're already a Bullet Digital Media client, your dedicated Digital Specialist will already have this set up for you through your Bullet emailing software. Please ask about this on your next call.

EMAIL 1: Sign ups Coming soon (before 21st Feb)

We’re thrilled to announce that we have signed up for GymSync on the weekend of 11-13 April! GymSync connects gyms worldwide in an Erg-based competition. It is your chance to dive into a fun, competitive environment with friends and fellow gym members, testing your fitness while having a blast.

Here’s why you should sign up:

1. Accessible to all: GymSync only uses the Concept2 RowErg, SkiErg, BikeErg, and burpees. There are no complex techniques to learn, making it suitable for everyone, from the seasoned athlete to someone just starting out.

2. A true test of fitness: There’s no scaling or divisions—everyone competes on the same level playing field, making this a pure test of endurance and determination.

3. Compete with others across gyms: See how you stack up against participants in gyms across the country and the world and get a taste of the competitive buzz.

4. Part of a supportive community: Join like-minded individuals in a friendly, competitive environment where everyone encourages each other to push their limits and have fun.

GymSync will run instead of classes, so sign up now to avoid missing out!

Worldwide athlete signups go live on the 21st of April!

If you're looking for friends to sign up with, reply to this email, and we will add your name to the list and pair you up!

You don't need to be a member to sign up; GymSync it’s open to everyone!

EMAIL 2: Tickets Live 21st of Feb (Overall event Info)

Tickets are live for SURGE on 11-13 April! SURGE is a pairs workout divided into three parts with a max effort row and ski to finish! Join over 1,000 athletes across the UK and the World in this fun, accessible Erg-based workout with some great prizes at [GYMNAME] and for the overall winners.

[INSERT WOD GRAPHIC HERE]

Grab a friend and sign up via the link below. Still looking for someone to partner up with? Don't worry, we've got that part covered. Hit reply to this email and we'll pop your name down on the board.

It’s available to both members and non-members. ⁣⁣⁣We are running XX waves every XX minutes from XX:XX until XX:XX on XXXX. Book in on the bespoke GymSync booking system below!

Here’s why you should sign up:

1. Accessible to all: GymSync only uses the Concept2 RowErg, SkiErg, BikeErg, and Plyo boxes. There are no complex techniques to learn, making it suitable for everyone, from the seasoned athlete to someone just starting out.

2. A true test of fitness: There’s no scaling or divisions—everyone competes on the same level playing field, making this a pure test of endurance and determination.

3. Compete with others across gyms: See how you stack up against participants in gyms across the country and get a taste of the competitive buzz.

4. Part of a supportive community: Join like-minded individuals in a friendly, competitive environment where everyone encourages each other to push their limits and have fun.

5. There are some mega prizes! All podium teams in each category will receive a case of Tenzing and a pack of LMNT electrolytes! On top of that, we have some big prizes from other partners like Velites and LSKD.

GymSync will run instead of classes, so sign up now to avoid missing out!

EMAIL 3: 2 Weeks Out 28th of March (FAQ)

[GYMNAME] is running GymSync’s SURGE workout on XX XX April and we’re so pumped!⁣ GymSync is an online fitness competition delivered by licensed gyms to find the fittest athlete, gym, couple, mum, dad, teen, or any other category you can think of. SURGE will run simultaneously on the weekend of 11-13 April at gyms across the UK and the world, with everyone sharing the same leaderboard.⁣SURGE is a pairs workout divided into three parts with a max effort row and ski to finish! Let’s show the world what [GYMNAME] is made of!

FAQWe’ve been getting some awesome questions, so here’s the lowdown on everything you need to know before the big day:

1. There's not much time, I need to train beforehand?

Not necessarily! While training is always great, you can jump into the event without special preparation. The workouts are designed to be accessible to everyone.

2. Do I need to learn any special techniques?

No! GymSync uses simple, familiar movements like rowing, cycling, and burpees. If you can burpee, ski and row, you're good to go.

3. I don’t have a team, can you help?

Hit reply to this email and we'll pop your name down on the board!

4. Who can take part - do you have to be a member?

Everyone! Whether you’re an elite athlete gunning for the leaderboard or just someone looking for a fun competition, this event is for you. Plus, you don't have to be a member so sign up and bring a friend along too!

Hurry, with two weeks left places are going fast!

EMAIL 4: 1 Week Out 4 April (PRIZE FOCUSED)

There’s only a week left until SURGE on 11-13 April. SURGE is a pairs workout divided into three parts with a max effort row and ski to finish!! Join over 1,000 athletes across the UK and the World in this fun, accessible Erg-based workout with some great prizes.

Anyone has the chance to win a prize, not just the top athletes! We encourage you to be part of the [GYMNAME] community by helping judge and sticking around for the awards ceremony after as you could be a lucky winner!

PRIZES:Tenzing: All podium winners at [GYMNAME] receive a case of Tenzing! That’s 9 total cases. LMNT: All podium winners at [GYMNAME] receive a pack of LMNT electrolytes! That’s 9 total packs.

[INSERT WOD GRAPHIC HERE]

Grab a friend and sign up via the link below. Still looking for someone to partner up with? Don't worry, we've got that part covered. Hit reply to this email, and we'll pop your name down on the board.

It’s available to both members and non-members. ⁣⁣⁣We are running XX waves every XX minutes from XX:XX until XX:XX on XXXX. Book in on the bespoke GymSync booking system below! Classes have been cancelled so don’t miss out!

EMAIL 5: 2 Days out 09 April (EVENT FOCUSED)

Time’s almost up!

Our GymSync Event [SURGE] is just 2 days away, and we’ve only got [X] spots left!

We also can’t wait for the social after too!

Example Text:

Join us for Sync & Drink, our first Friday Night Lights at [GYMNAME] of 2025! The plan is to throwdown at the gym then we’ll be making our way over to [PUBNAME] for prizes and drinks. This is our first opportunity of 2025 to get together and welcome new and old friends.

[INSERT WOD GRAPHIC HERE]

Grab a friend and sign up via the link below. Still looking for someone to partner up with? Don't worry, we've got that part covered. Hit reply to this email, and we'll add your name to the board.

It’s available to both members and non-members. ⁣⁣⁣We are running XX waves every XX minutes from XX:XX until XX:XX on XXXX. Book in on the bespoke GymSync booking system below. Classes have been cancelled, so don’t miss out!

BULLET CLIENTS

Please reach out to your Digital Specialist and they will set up your emails and design them to look like the above examples.

3rd Floor 86-90 Paul Street

London

EC2A 4NE

+442045387207